7 Training Management System Features You Can’t Be Without

Let’s face it – training operations are complex, with constantly-changing parameters that are not easy to manage efficiently and effectively. To keep on top of it all, a training management system is an indispensable part of your organization’s toolkit.

But with several players on the market, it’s important to know which training management system features are crucial to your organization’s operations and whic features can provide additional benefits.

Not all Training Management Systems are created equal

Most Training Management Systems (TMS) provide the ability to manage scheduling, allocate resources and keep track of qualifications. But not all of them are comprehensive, all-in-one systems that are powered by smart optimization algorithms.

Whether you are considering a new system to improve management processes, systemize your operation or enhance functionality, your training operation will fail to advance without the following essential system features, attributes and delivery methods, and learning processes must advance with it to meet your expanding needs.

Table of Contents

1. Your Flexible Friend

Every organization has its own business processes, terminology, structure and goals. Your solution should be easily configurable and fully-customizable to provide process solutions that meet requirements of any size and complexity, supporting every department and role – and allowing you to scale operations with ease.

2. One System to Rule them All

Maintaining separate systems within an organization is costly and ineffective. Having a single integrated system with wide capabilities that can satisfy all current and future requirements will enable you to reduce IT costs, streamline implementation, and improve the communication between departments, units and even locations.

3. Optimization for Fast ROI

Implementing a new system is a sizable financial commitment. To achieve a substantial return on this investment, you need a system that not only automates tedious manual processes, but optimizes them for efficiency to provide significant economic value.

4. Decision Support Tools

Managers need to make decisions at the right time. Training management systems can help, with dynamic decision support tools personalized for each role and function. Managerial dashboards, reports, alerts and notifications can empower your leaders to drive success.

5. Easy Integration & Smooth Data Migration

Your TMS will not exist in isolation. To support your business processes, it must be able to easily interface with other systems such as HR and Operations. The system should support big data processes using data warehouse capabilities for storing historical data.

6. Positive user experience and a friendly interface

In order to be a success, your training management system should be easy and intuitive for the users to use, it is advantageous for your portals to use the familiar look and feel of your company. It is crucial that your training management system has features that are easy-to-operate, and provide excellent performance and display role-based personalized portals and views.

7. Specialist Partner

Successful implementation is not achieved by technology alone. Work with a specialist partner who knows your industry, speaks your language, has a proven methodology, and will ensure that you get the most out of your new system. Look for a partner with the commitment to do all it takes to transform your goals into the most efficient and effective processes.